A&AA Fiscal Services - University of Oregon

UO Foundation

The UO Foundation, receives, manages, invests, and disburses private gifts donated to the University of Oregon. It is a separate, non-profit corporation. Funds are set-up through the A&AA Research & Development Office. Each department and program in A&AA has funds within the UO Foundation, and each fund is restricted to the purpose established by the donor.

RECEIVING GIFTS

The first step in processing any funds received is to determine if the funds are a Gift, or Grant/Contract. See the following descriptions to assist in making the decision.

Gift (cash or cash equivalency gifts may be designated for general operations or a restricted purpose)

no donor control over expenditures or work performed
no product or items of value given to donor in return

Gifts in Kind (Property) - non-cash gifts of

tangible property (such as equipment, software, etc.)
intangible property (such as patents, copyrights, etc.)
services (such as photography, consulting, etc.)

Grant/Contract*

returns something of value to the donor
generally a formal agreement with use of funds restrictions
contains effective dates
may require financial or technical reports be submitted

*If determination is made that the funds received by the donor/grantor is a grant/contract, please see the Grants & Contracts section.

PROCESSING GIFTS

Cash Gifts - Bring the gift, purpose of the gift, and information about the donor to the A&AA Research & Development Office.
Tangible & Intangible Property - Bring the completed Report of Gift Form (instructions) to the A&AA Research & Development Office.

USING FOUNDATION FUNDS

Restrictions

The rules regarding the use of these funds are set by the UO Foundation. There are certain expenses that cannot be paid directly from any UO Foundation account. These expenses include:

UO Payroll
Personal Services Contracts for Foreign Nationals
Motorpool
UO Printing
UO Postage
City pair (government rate) contracts for airfare through contracted travel agencies

If the intention is to pay for these type of expenses from the foundation, they have to be charged to the proper gift account in the UO financial system (Banner); and then the funds may then be deposited from the foundation into this account to reimburse the expense.

Personal Services Contracts

To pay for Personal Services from the UO Foundation, use the "Foundation Personal Services" agreement form. These agreements cannot be used for paying UO employees, Foundation employees, or foreign nationals. The form requires original signatures of contractor and authorized account signer, tax address and SS# or US Tax ID#. Upon completion, submit to the A&AA Fiscal Services Accounting Technician.

Travel Reimbursements

Travel Reimbursements from foundation funds are not limited to per diem rates, so actual receipts or per diem rates may be used for purposes of reimbursements. Upon completion of travel, complete the University Foundation Travel and Entertainment Log and submit to the A&AA Fiscal Services Accounting Technician.

Please see: UO Foundation Check Disbursement Procedures



Fiscal Services Home Purchasing & Professional Services Contract - Purchasing & Professional Services Contract Travel - Travel Grants & Contracts - Grants & Contracts Payroll - Payroll - Academic - GTF - Classified - Student UO Foundation - UO Foundation Glossary - Glossary Forms - Forms	Home > UO Foundation UO Foundation The UO Foundation, receives, manages, invests, and disburses private gifts donated to the University of Oregon. It is a separate, non-profit corporation. Funds are set-up through the A&AA Research & Development Office. Each department and program in A&AA has funds within the UO Foundation, and each fund is restricted to the purpose established by the donor. RECEIVING GIFTS The first step in processing any funds received is to determine if the funds are a Gift, or Grant/Contract. See the following descriptions to assist in making the decision. Gift (cash or cash equivalency gifts may be designated for general operations or a restricted purpose) no donor control over expenditures or work performed no product or items of value given to donor in return Gifts in Kind (Property) - non-cash gifts of tangible property (such as equipment, software, etc.) intangible property (such as patents, copyrights, etc.) services (such as photography, consulting, etc.) Grant/Contract* returns something of value to the donor generally a formal agreement with use of funds restrictions contains effective dates may require financial or technical reports be submitted *If determination is made that the funds received by the donor/grantor is a grant/contract, please see the Grants & Contracts section. PROCESSING GIFTS Cash Gifts - Bring the gift, purpose of the gift, and information about the donor to the A&AA Research & Development Office. Tangible & Intangible Property - Bring the completed Report of Gift Form (instructions) to the A&AA Research & Development Office. USING FOUNDATION FUNDS Restrictions The rules regarding the use of these funds are set by the UO Foundation. There are certain expenses that cannot be paid directly from any UO Foundation account. These expenses include: UO Payroll Personal Services Contracts for Foreign Nationals Motorpool UO Printing UO Postage City pair (government rate) contracts for airfare through contracted travel agencies If the intention is to pay for these type of expenses from the foundation, they have to be charged to the proper gift account in the UO financial system (Banner); and then the funds may then be deposited from the foundation into this account to reimburse the expense. Personal Services Contracts To pay for Personal Services from the UO Foundation, use the "Foundation Personal Services" agreement form. These agreements cannot be used for paying UO employees, Foundation employees, or foreign nationals. The form requires original signatures of contractor and authorized account signer, tax address and SS# or US Tax ID#. Upon completion, submit to the A&AA Fiscal Services Accounting Technician. Travel Reimbursements Travel Reimbursements from foundation funds are not limited to per diem rates, so actual receipts or per diem rates may be used for purposes of reimbursements. Upon completion of travel, complete the University Foundation Travel and Entertainment Log and submit to the A&AA Fiscal Services Accounting Technician. Please see: UO Foundation Check Disbursement Procedures