A&AA Fiscal Services - University of Oregon

Academic

(Link for: Deadlines for Unclassified Appointments)

School of Architecture & Allied Arts Academic Appointments

NOTIFICATION OF ACADEMIC POSITION OPENING (NAPO)

Submit following to the Dean’s Office:

NAPO form located on the Academic Affairs forms page

NOTE: For open positions that would involve campus visits, please use the combination NAPO/Campus Visit form (See accompanying instructions on the Academic Affairs forms page for required supporting materials.)

Position description and advertisement
Search committee list
Search plan

Dean's Office forwards paperwork to Affirmative Action for their signature. Affirmative Action sends to Provost's Office for final approval. Affirmative Action needs list of search committee (name, race of each member when possible and list of major recruitment resources). When approved NAPO is returned, department may place advertisement and open search.

REQUEST FOR AUTHORIZATION FOR CAMPUS VISIT

Submit the following to the Dean's Office at least two weeks in advance of proposed visit:

combination NAPO/Campus Visit form (make copy of approved NAPO form and fill out campus visit portion) – Original
supporting materials – (see instructions on Academic Affairs forms page)

Positions with indefinite tenure -- call Dean's Office

REQUEST TO OFFER ACADEMIC STAFF APPOINTMENT

(For detailed instructions, see PWAAPPT instructions on the Academic Affairs website

Submit the following to the Dean's Office:

New Appointments

Original of the appropriate Request to Offer form printed from PWAAPPT in Banner
Original plus copy of the Affirmative Action Compliance Statement, including required supporting materials
2 copies of the vita
For tenure-related appointments, please submit 2 copies of the offer letter sent to the candidate.

Renewal Appointments

Original of the appropriate Request to Offer form printed from PWAAPPT in Banner
1 copy of the signed Affirmative Action Compliance Statement from previous appointment
Submit current vita every 4th year for annual appointments

PLEASE NOTE: No Affirmative Action paperwork is required for renewals that have the statement “DO NOT ROUTE TO AAEO” in the AAEO box on the appointment tab in PWAAPPT. Simply submit the original and one copy of the Request to Offer Academic Staff Appointment to the Dean’s Office.

Courtesy Appointments

New or Renewal

1 copy of the Unpaid Appointment Form –indicate no funds required

(Include a statement in the “Remarks” section of the Unpaid Appointment Form outlining the individual’s proposed service to or connection with the department, division, and university.

1 current vita (no more than 3 years old)

Sabbatical Leave

If leave plans are firm:

Submit 1 original of the Application and Contract for Sabbatical Leave form (front) and (back)

Leave dates should conform to academic term dates as listed at the bottom of the form.

Attach the following documentation:

statement of the purpose of the sabbatical leave
current curriculum vita
description of current teaching, research and other professionally relevant activities

Note: A faculty member will not be placed on Sabbatical Leave without the submission of a PRF to payroll. You may wish to wait until the faculty member has approval for Sabbatical Leave before submitting a PRF.

If leave plans are not yet firm:

Submit 1 original of the Request for Sabbatical Leave (Preliminary) form. Leave dates should conform to academic term dates. When leave plans become firm, the Application and Contract for Sabbatical Leave form (front) and (back) must be submitted with the documentation listed above.

Request for Leave Of Absence

For both contingent and firm requests:

Submit 1 original of the Request for Leave of Absence form. Leave dates should conform to academic term dates.

If a contingent request for LWOP has been submitted, paperwork for a firm request must follow as soon as plans become definite. New paperwork must be filed when plans change after requests for leave have been submitted and/or approved. Forms should clearly indicate that it is a revision of a previous request. Also note that a faculty member’s pay will not be adjusted without the submission of a PRF to payroll. You may wish to wait until the faculty member has approval for the leave before submitting a PRF.

Faculty Reviews

Untenured faculty - Annual Reviews (May 1)

Submit one copy of the following:

Department head’s review (be sure faculty member signs)
Written response from faculty member (if they submit one)
Faculty member’s statement of professional activities
Current vita

Untenured faculty mid-term Reviews (May 1)

Submit one copy of the following:

Department head’s evaluation/committee review (be sure faculty member signs)
Faculty member’s statement of professional activities
Current vita
If contract is ending, submit two copies of Request to Offer Academic Staff Appointment form



Fiscal Services Home Purchasing & Professional Services Contract - Purchasing & Professional Services Contract Travel - Travel Grants & Contracts - Grants & Contracts Payroll - Payroll - Academic - GTF - Classified - Student UO Foundation - UO Foundation Glossary - Glossary Forms - Forms	Home > Payroll > Academic Academic (Link for: Deadlines for Unclassified Appointments) School of Architecture & Allied Arts Academic Appointments NOTIFICATION OF ACADEMIC POSITION OPENING (NAPO) Submit following to the Dean’s Office: NAPO form located on the Academic Affairs forms page NOTE: For open positions that would involve campus visits, please use the combination NAPO/Campus Visit form (See accompanying instructions on the Academic Affairs forms page for required supporting materials.) Position description and advertisement Search committee list Search plan Dean's Office forwards paperwork to Affirmative Action for their signature. Affirmative Action sends to Provost's Office for final approval. Affirmative Action needs list of search committee (name, race of each member when possible and list of major recruitment resources). When approved NAPO is returned, department may place advertisement and open search. REQUEST FOR AUTHORIZATION FOR CAMPUS VISIT Submit the following to the Dean's Office at least two weeks in advance of proposed visit: combination NAPO/Campus Visit form (make copy of approved NAPO form and fill out campus visit portion) – Original supporting materials – (see instructions on Academic Affairs forms page) Positions with indefinite tenure -- call Dean's Office REQUEST TO OFFER ACADEMIC STAFF APPOINTMENT (For detailed instructions, see PWAAPPT instructions on the Academic Affairs website Submit the following to the Dean's Office: New Appointments Original of the appropriate Request to Offer form printed from PWAAPPT in Banner Original plus copy of the Affirmative Action Compliance Statement, including required supporting materials 2 copies of the vita For tenure-related appointments, please submit 2 copies of the offer letter sent to the candidate. Renewal Appointments Original of the appropriate Request to Offer form printed from PWAAPPT in Banner 1 copy of the signed Affirmative Action Compliance Statement from previous appointment Submit current vita every 4th year for annual appointments PLEASE NOTE: No Affirmative Action paperwork is required for renewals that have the statement “DO NOT ROUTE TO AAEO” in the AAEO box on the appointment tab in PWAAPPT. Simply submit the original and one copy of the Request to Offer Academic Staff Appointment to the Dean’s Office. Courtesy Appointments New or Renewal 1 copy of the Unpaid Appointment Form –indicate no funds required (Include a statement in the “Remarks” section of the Unpaid Appointment Form outlining the individual’s proposed service to or connection with the department, division, and university. 1 current vita (no more than 3 years old) Sabbatical Leave If leave plans are firm: Submit 1 original of the Application and Contract for Sabbatical Leave form (front) and (back) Leave dates should conform to academic term dates as listed at the bottom of the form. Attach the following documentation: statement of the purpose of the sabbatical leave current curriculum vita description of current teaching, research and other professionally relevant activities Note: A faculty member will not be placed on Sabbatical Leave without the submission of a PRF to payroll. You may wish to wait until the faculty member has approval for Sabbatical Leave before submitting a PRF. If leave plans are not yet firm: Submit 1 original of the Request for Sabbatical Leave (Preliminary) form. Leave dates should conform to academic term dates. When leave plans become firm, the Application and Contract for Sabbatical Leave form (front) and (back) must be submitted with the documentation listed above. Request for Leave Of Absence For both contingent and firm requests: Submit 1 original of the Request for Leave of Absence form. Leave dates should conform to academic term dates. If a contingent request for LWOP has been submitted, paperwork for a firm request must follow as soon as plans become definite. New paperwork must be filed when plans change after requests for leave have been submitted and/or approved. Forms should clearly indicate that it is a revision of a previous request. Also note that a faculty member’s pay will not be adjusted without the submission of a PRF to payroll. You may wish to wait until the faculty member has approval for the leave before submitting a PRF. Faculty Reviews Untenured faculty - Annual Reviews (May 1) Submit one copy of the following: Department head’s review (be sure faculty member signs) Written response from faculty member (if they submit one) Faculty member’s statement of professional activities Current vita Untenured faculty mid-term Reviews (May 1) Submit one copy of the following: Department head’s evaluation/committee review (be sure faculty member signs) Faculty member’s statement of professional activities Current vita If contract is ending, submit two copies of Request to Offer Academic Staff Appointment form